Check-in Dashboard

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Check-in dashboard
Live from Current RMS
| Partial check-in Complete Not started | 42 Items to check in 18 Not yet at check-in stage ! Over limit |  Largest job (per period)  X Hire  Missing & Damages  Locked
Branch | | Priority order
Drag to reorder — left = highest priority |

What the board answers

Two questions at once. Lanes group jobs by when the kit is needed next — that is what decides priority. Card colour is how late the check-in is. A job can sit under "Needed next week" and still be a fortnight overdue, so both are always on screen.

Card colour

Working days until the check-in deadline: dark red overdue, red 1 day, orange 2, yellow 3, green 4 or more. The deadline is the job's end date plus its department's window — 3 working days for Commercial, Internal X Hire and small Flex jobs; 5 for Drama and Flex jobs of 75 items or more.

The chip inside the card

When the kit is next wanted, coloured by how soon. means it stays at this branch; with a blue edge means it transfers out, and the destination is named. Click the chip for a list of exactly which products are wanted, where and when. Clicking the chip does not disturb dragging the card.

Kit with a spare elsewhere

If another branch has the same product free, that booking is not counted as urgent and is left out of the chip's list. The board asks OnRent for availability rather than working it out itself, so it agrees with what the hire desk books against.

Overview and Detail

Detail is the working view: counts, priority order, item limits, dates and every control. Overview strips it back to what is happening — job title, progress and when the kit is needed next — for standing back or showing someone else. The choice is yours alone and is remembered on your machine; it is not shared with the rest of the branch.

Finished jobs

A job with everything checked in leaves the board — there is no check-in work left on it. The count sits beside the branch buttons so nothing disappears without trace.

Branch

Buttons at the top left switch branch. Each has its own technicians, its own priority order and its own allocations. Jobs belonging to a branch with no button are counted beside them rather than hidden.

Allocating work

Click a technician's name in a band header to put them on check-in for that band. Jobs then allocate automatically, left to right, in priority order. A technician who is not active gets no work.

Priority order

Drag the name chips in the Priority order bar. Leftmost receives jobs first. Set an items limit per technician to cap a lane — jobs cascade to the next technician once it is reached.

Everyone sees the same board

Allocations are shared across your branch and saved automatically — activate a technician and your colleagues see it within half a minute. The line beside Refresh says when it last saved and who last changed it. If two people change the same thing at once, the board says so and shows the version that was saved first rather than quietly overwriting anyone.

Locking, splitting, dragging

Cards can be dragged between lanes, but an unlocked card returns to where the priority order puts it on the next rebuild. The padlock pins it where it is. The scissors split a large job in half between one technician and the next; the scissors-off icon undoes it.

Missing & Damages

The warning triangle flags a job. It moves to the top of its lane and gets a yellow and black banner, so the person who needs to chase it can find it.

Small jobs

Jobs with three items or fewer collapse into one stack per lane, so a single lens does not take the same room as a 900-item package. Click to expand; drag one out and it becomes a full card.

Staying current

The board reloads from OnRent every five minutes and the header says when it last did. The demand index behind the chips rebuilds hourly, so "needed next" can be up to an hour behind a booking made moments ago.

Known gaps

This is in testing and is not finished. Dragging an unlocked card does not stick. Liverpool and the Playback Van have no branch button yet. Tell us what is wrong or missing with the Feedback button — that is what this round is for.